Overview
The Intercompany Recharge feature in GATHER.nexus enables centrally managed allocation of costs across multiple entities within a group structure.
This module allows users to post intercompany transactions from a single workflow while automatically generating balanced entries across all participating companies.
GATHER.nexus ensures that every transaction is fully traceable and correctly mirrored across entities using a quadruple entry logic, eliminating manual reconciliation and reducing intercompany complexity.
This feature supports two posting methods:
Journal Entries – for direct ledger postings within GATHER
Invoices – for AR/AP-based intercompany billing across connected accounting systems
Accessing Intercompany Recharge
To begin:
Navigate to Intercompany Control from the main menu
Select Intercompany Recharge
Click Perform to start a new workflow
Step 1: Create Workflow
Enter a workflow name to identify the recharge process.
Example:
2026 Salary Management Recharge
Click Update and Next to continue.
Step 2: Select Companies
Define the entities involved in the recharge.
A. FROM Company
This is the originating entity where the cost is incurred
B. TO Companies
These are the receiving entities where costs will be allocated
You can:
Select a single FROM company
Select multiple TO companies in the same workflow
Use predefined Groups to bulk select entities
Note: A company cannot be both a FROM and TO entity in the same workflow.
Click Update and Next.
Step 3: Select Transaction Type
Choose how the intercompany recharge will be recorded:
Journal Entries
Creates balanced debit and credit entries within GATHER.nexus
Updates group-level financial reporting instantly
Best for internal recharges without external invoicing requirements
Invoices
Generates intercompany AR and AP invoices
Syncs with connected accounting systems (e.g. Xero, QuickBooks)
Suitable for formal billing or settlement processes
For this guide, select: Journal Entries
Set:
Transaction Date
Transaction Status = Draft
Click Update and Next.
Step 4: Configure Recharge Type
Select the configuration method:
Simple Configuration
Used for straightforward allocations such as fixed cost distributions.
This allows you to define:
Debit accounts (FROM Company)
Credit accounts (TO Companies)
Narrations
Tracking categories (optional)
Click Update and Next.
Step 5: Set Recharge Amount
On the left panel:
Click Set up Amount
Select Enter Manually
Input the recharge value
Click Apply
How Quadruple Entry Works
When the recharge is processed, GATHER.nexus automatically creates:
A debit entry in the FROM company
A credit entry in the FROM company (clearing/offset logic)
A debit entry in each TO company
A credit entry in each TO company
This ensures that:
Both sides of the intercompany relationship are fully balanced
Group financials remain aligned in real time
No manual reconciliation is required
Workflow Statuses
Each recharge moves through defined statuses:
Draft – Initial setup and review phase
Posted – Finalised and recorded in the ledger
Repost – Used when adjustments are required while maintaining audit history
Processing Options
Once configured, the recharge can be completed in multiple ways:
Post individually
Post in bulk
Schedule recurring recharges (if enabled)
Completion Outcome
Once posted:
Intercompany entries are automatically created across all selected entities
Group financials are updated in real time
Transactions are fully traceable across all companies involved
Audit trail is preserved for every movement
Need help? Visit gather.nexus, click the chat icon in the bottom-right corner, or email us at [email protected] for assistance.