The Journals module allows you to create, edit, and manage manual journal entries as part of your group consolidation process.
Accessing Journals
Go to Group Financial Reporting → Journals.
The dashboard shows all existing manual journals with key details:
Narration – journal description
Group – assigned group
Status – Draft, Published, etc.
GRT – linked Group Reporting Template
Created – date and user
Amount – journal total
Actions – edit, copy, history, delete
If no journals exist, the screen will display “No journal entries available at this time.”
Creating a Journal
Start a New Journal
Click Add Journal for a one-time entry.
Click Add Recurring Journal for automated recurring entries.
Header Details
Narration – give a clear description.
Date – select effective date.
Group – choose the target group.
Ref No – optional reference number for audit tracking.
GRT – select reporting template.
Tag – choose category (Elimination, Reclassification, Adjustment, Other).
Group Class (Optional)
Check Include Group Class and select a class if you want to categorise journals for management reporting.
Journal Lines
Choose GRT Accounts.
Enter Description, Debit, and Credit.
Add multiple lines if needed.
Ensure the journal balances (Difference = 0).
Reporting Cadence (Optional)
Tag the journal as Monthly, Quarterly, Semiannual, or Annual to align with reporting cycles.
Notes & Documentation
Add a concise explanation (up to 500 characters).
Include details needed for audit and future reference.
Save Options
Save as Draft – hold for review.
Add – save and post immediately.
Cancel – discard entry.
Using Platform-Generated Default Accounts
The Group Reporting Template includes platform-generated default accounts required for consolidation. These accounts are shown as Platform generated and are locked because the platform's calculations rely on them.
When posting a consolidation journal, you can select the default child accounts created for each subsidiary. This allows you to post NCI and related adjustments directly against the appropriate subsidiary account.
The default child accounts include the per-subsidiary NCI accounts in the Profit & Loss, Balance Sheet and Equity structures.
Managing Journals
Edit – update details, accounts, or amounts; save changes as update or draft.
Copy – create a duplicate with “_Copy” appended for efficiency and consistency.
History – view a complete audit trail, showing user, timestamp, and changes.
Delete – permanently remove a journal (confirmation required).
Need help? Visit gather.nexus, click the chat icon in the bottom-right corner, or email us at [email protected] for assistance.