A transaction that was previously reconciled may later be changed in the connected accounting system, such as QuickBooks Online or Xero.
GATHER.nexus identifies affected transactions and flags them for review. This allows you to check the updated information and confirm that the reconciliation is still correct using the current figures.
1) Open Intercompany Reconciliation
Go to Intercompany Control.
Select Intercompany Reconciliation.
Open the relevant reconciliation and review its transaction list.
Look for any previously reconciled transactions that have been flagged as requiring further review.
2) Identify Transactions Marked as Data Changed
When a transaction that was previously reconciled is subsequently changed in the connected accounting system, GATHER.nexus marks it for review.
Look for the following indicators:
A flag icon beside the transaction description.
An amber Data changed status instead of the usual green Reconciled status.
A notification banner above the transaction list indicating how many previously reconciled transactions have changed in the ledger.
These indicators mean that the transaction's earlier reconciliation needs to be reviewed again using the updated information.
3) Review the Changed Transaction
For the affected transaction:
Click Review & reconcile again.
Review the transaction date.
Check the current amount as held in the accounting system.
Read the explanation of what changed.
The review window displays the status as Reconciled — needs re-confirmation.
This indicates that the transaction was previously reconciled but has since been affected by a change and requires another review.
Review the updated information carefully before confirming the reconciliation.
4) Confirm the Reconciliation
Once you have reviewed the updated information and confirmed that the transaction is reconciled correctly:
Click Confirm reconciled.
GATHER.nexus marks the transaction as reconciled again using the current figures.
The following indicators are cleared:
The flag icon beside the transaction description.
The amber Data changed status.
The corresponding entry in the notification banner.
The transaction returns to its normal reconciled state.
5) Return to a Transaction Later
If you cannot yet confirm that the transaction is correct:
Click Cancel to leave the review window without confirming.
Investigate the underlying transaction in the connected accounting system, where necessary.
Return to the reconciliation and select Review & reconcile again when you are ready.
The transaction remains flagged until it has been reviewed and confirmed.
Do not confirm the reconciliation until you are satisfied that the updated figures agree.
Important Notes
A transaction is flagged when information underlying a previously reconciled item changes in the connected accounting system.
The amber Data changed status indicates that an earlier reconciliation requires re-confirmation. It does not mean the transaction is a new, unreconciled item.
Confirming the reconciliation uses the current figures and clears the flag, amber status and corresponding notification entry.
If the underlying accounting data changes again after confirmation, the transaction may need to be reviewed and confirmed again.
In the FRD mock-up, the change detection is demonstrated using a manual Simulate ledger update (demo) action beside an already-reconciled transaction. This action is for demonstration purposes only.
In the finished product, the flag is intended to be set automatically when GATHER.nexus synchronises with Xero or QuickBooks Online and detects that a previously reconciled transaction has changed.
Need help? Visit gather.nexus, click the chat icon in the bottom-right corner, or email [email protected] for assistance.