The Journals module allows you to create, edit, and manage manual journal entries as part of your group consolidation process.
Accessing Journals
Go to Group Financial Reporting → Journals.
The dashboard shows all existing manual journals with key details:
Narration – journal description
Group – assigned group
Status – Draft, Published, etc.
GRT – linked Group Reporting Template
Created – date and user
Amount – journal total
Actions – edit, copy, history, delete
If no journals exist, the screen will display “No journal entries available at this time.”
Creating a Journal
Start a New Journal
Click Add Journal for a one-time entry.
Click Add Recurring Journal for automated recurring entries.
Header Details
Narration – give a clear description.
Date – select effective date.
Group – choose the target group.
Ref No – optional reference number for audit tracking.
GRT – select reporting template.
Tag – choose category (Elimination, Reclassification, Adjustment, Other).
Group Class (Optional)
Check Include Group Class and select a class if you want to categorise journals for management reporting.
Journal Lines
Choose GRT Accounts.
Enter Description, Debit, and Credit.
Add multiple lines if needed.
Ensure the journal balances (Difference = 0).
Reporting Cadence (Optional)
Tag the journal as Monthly, Quarterly, Semiannual, or Annual to align with reporting cycles.
Notes & Documentation
Add a concise explanation (up to 500 characters).
Include details needed for audit and future reference.
Save Options
Save as Draft – hold for review.
Add – save and post immediately.
Cancel – discard entry.
Managing Journals
Managing Journals
Edit – update details, accounts, or amounts; save changes as update or draft.
Copy – create a duplicate with “_Copy” appended for efficiency and consistency.
History – view a complete audit trail, showing user, timestamp, and changes.
Delete – permanently remove a journal (confirmation required).
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