Manual P&L journals in Working Papers let you adjust consolidated results directly within an open reporting period. These journals are flexible - they can be one-time or recurring - and are fully integrated with the consolidation process. You can create, edit, deactivate, or delete journals while maintaining a complete audit trail.
Overview: Journals in GATHER.nexus follow standard accounting rules (debits = credits) and can be added in two ways:
Journals Tab → Central list of all journals across periods; manage or delete entries.
Working Papers Tab → Period-specific grid view, where you can create and edit journals directly in context.
Types of journals include:
Journal Entry — one-time adjustment.
Recurring (Updated Data) — reappears each period as Draft, amounts can be updated.
Recurring (Fixed Data) — reappears each period automatically with fixed amounts.
Linked Journals (separate guide) — post to both P&L and Balance Sheet.
Create a Journal
Navigate to Complete Consolidation → Profit & Loss tab.
Ensure you are on the correct open period (journals can only be added to open periods).
Click the “+” icon for that period to open the journal creation popup.
Complete journal details:
Narration – e.g., “Adjustment Journal” or “Intercompany Elimination.”
Type of Journal – Journal Entry / Recurring (Updated Data) / Recurring (Fixed Data).
Tag – Elimination, Reclassification, Adjustment, or Other.
Ref No. (optional) – internal reference.
Date – journal date for audit trail.
Reporting Cadence – defaults to match consolidation frequency.
Click Add to create the journal. A new “Adjustment Journal” section will appear in your period.
Enter debits and credits directly in the consolidation grid.
Ensure total debits = total credits before saving.
Click Save. The journal applies immediately, and the Consolidated column updates.
Edit a Journal
Locate the journal in your consolidation view.
Click the Edit (pencil) icon.
Update amounts, narration, or tags.
Click Save to apply. Consolidated figures refresh in real time.
Deactivate or Delete a Journal
Deactivate:
Active journals show a green tick.
Click it to inactivate (will turn into a red cross).
Inactive journals stop affecting consolidation but remain in your list.
Reactivate:
Click the red cross to re-enable.
Journals apply instantly again.
Delete:
Go to the Journals tile (not Working Papers).
Find the journal and click the bin icon for permanent removal.
Period Rules
Open periods – Add new journals and edit existing ones.
Completed periods – Journals cannot be added but existing ones can still be edited.
Inactive journals – Cannot be edited until reactivated.
Need help? Visit gather.nexus, click the chat icon in the bottom-right corner, or email us at [email protected] for assistance.