Recurring P&L journals allow you to set up adjustments that repeat each period, either requiring review before posting (Updated Data) or posting automatically with fixed amounts (Fixed Data).
Create a Recurring Journal
Go to Complete Consolidation → Profit & Loss tab.
Confirm you’re in an open period.
Click the “+” icon in the period header.
Important: Recurring journals can only be created in the Profit & Loss tab.
Enter journal basics:
Narration → clear description.
Type of Journal → Updated Data or Fixed Data.
Categorise the journal:
Tag → Elimination, Reclassification, Accounting Adjustment, Other.
Ref No → optional internal tracking.
Configure schedule:
Frequency → Weekly, Monthly, Quarterly, Semiannual.
Start / End dates, or set Never Expire.
Click Add to create the template.
Enter Journal Amounts
Find the new Adjustment Journal section in your period.
Enter Debit and Credit amounts.
Ensure Debits = Credits.
Click Save.
These amounts form the template for all future entries.
Manage Recurring Journals
Updated Data (Draft Workflow)
System generates a Draft entry each period.
Review → Adjust if needed → Publish.
Add review step to month-end checklist.
Fixed Data (Auto Workflow)
System creates and publishes automatically.
Appears in consolidation without review.
Check periodically that amounts remain correct.
Editing & Deactivating
Edit → Update the template for future entries.
Draft entries → Modify or publish individually.
Published entries → Editable like any journal.
Stop or deactivate → From Journals screen, adjust end date or set inactive.
Period Rules
Open periods → Create, edit, and post journals.
Completed periods → Templates remain, but no new journals can be added.
Inactive journals → Do not affect consolidation until reactivated.
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